Project Management

Project status can be accessed from remote locations as management rollup reports will give you up-to-the-minute estimates of project completion. Automatic emails go out when project budgets are exceeded or reach a pre-defined threshold. Budgets may be used to restrict time entered against a project. Adding projects and assigning employees can be accomplished in a matter of minutes. Employee utilization reporting and charts can be easily viewed, showing non-billable activity detail.

Information Management

Managers can receive reminder emails to approve time and expense submittals. Managers can view and approve timesheet and expenses from one screen. Employees are automatically notified by e-mail of entries that have been rejected or need revising. Managers can access employee schedules by individual, group or project.

Billing

Invoices can be generated based on time and expenses that have been submitted by employees by project. Invoices include bill rate changes for an employee, support for daily bill rates and can be sent via email straight from TimeConsultant. Groups of invoices can be batched for printing, emailing or exporting to an accounting system.

Time Tracking

Users can enter in time easily and quickly from anywhere using an Internet browser. Several different timesheet formats are available and notes can also be entered on timesheets (daily/weekly/optional/required). Approval is also easy as a manager can view all timesheets to approve on one page. Automatic reminders can be set up to remind employees to submit their time.

Expense Reporting

Expense entry is also easy, as expenses can be billed specifically to a project and can be given a specific description. Per Diem amounts can be entered and assigned by project or client if needed. Users can define currency and how expenses were paid by default or by entry. Managers can view all expenses to be approved on one page.

Reporting

TimeConsultant has over 100 standard reports that allow you to report on categories such as Time By Project, Time by Employee, Billing, Utilization, Project Budgets, Expenses and Resource Schedules and Skills. All reports can be exported to Microsoft Excel.
TimeConsultant also features Graphs and Chart Reporting that enable you to quickly spot trends in your business for profitability, cost and utilization.

Security

TimeConsultant supports an unlimited number of user security groups providing the capability to tailor security rights to your organization’s specific needs. The system cannot be accessed without a password. Forgotten passwords can be requested by email. Security can be assigned to users at almost any menu option. Our web applications and databases are behind an industry leader firewall. SQL server data is secured using SQL Server Security with each customer having their own SQL server database.

Candidates and Résumés

TimeConsultant allows for the entry of resume and skill set information on-line and the ability for managers to search on these skills. Managers can also attach a document to a candidate, perform an attachment search, enter candidate’s salary requirements and keep a detailed workflow of each candidate through the recruitment process.

Integration

TimeConsultant can quickly and easily transmit data to accounting and payroll systems. Integration is available with other corporate systems and can be tailored to meet an organization’s specific requirements.

Skills Tracking

Skills can be updated by a user and or a manager, and the number of skill categories is unlimited and defined by an organization. Managers can search on skills and view employee skill levels as well as employee’s schedules.

Schedules

Employees and or managers have the ability to view and/or edit employee’s schedules.
Managers can assign schedules at the individual level or assign schedules at the project level.