Up to three percent of total payroll imprecision is caused by human error (Source: American Payroll Association)
Manual or form-based time reporting creates an administrative nightmare with overhead far outweighing its benefits
Most time and attendance systems are not workflow-based and may require significant customization
The Tenrox Solution

Tenrox Time and Attendance is an integrated labor management and benefits accrual processing system that allows employees to enter and approve time from anywhere, at anytime, using a variety of methods. Built on the latest proven technologies, Tenrox Time and Attendance can be accessed through a web browser, email, Windows-based application, WAP/HTML enabled phones and punch devices. As well, TCP/IP based terminals, most wireless devices and any email-enabled device such as Palm, RIM or a Windows CE device can be used to access this software. Tenrox Time and Attendance also includes out-of-the-box integration with the most popular HR, payroll and accounting systems, such as PeopleSoft, ADP and Great Plains.

Web punch, PC time clock, multiple timesheet views and a customizable time and attendance, overtime and approval policy system are all features that allow organizations to efficiently and effectively collect and manage timesheets based on their unique requirements. Tenrox Time and Attendance provides a variety of features and services that automate time entries and tasks. These features include: schedules, shifts, exception only entry, mass update and automatic timesheet update for holidays.

Benefits

Reduces payroll preparation time by 80% (Source: American Payroll Association)
Allows organizations to manage their businesses more profitably
Reports on data critical for efficient labor management and payroll processing
Streamlines the timesheet management process
Simplifies and automates the time entry process, making it a welcome task
Provides faster access to information anywhere and anytime
A flexible and highly configurable labor management system
Reduces time misappropriation (e.g. long lunches, early departures, late arrivals) which accounts for up to 4.08 hours per week – American Payroll Association
Average timesheet review takes 6 minutes; with automated policy validation and exception highlighting, configurable workflows, ... time is reduced to 1 minute; an 80% reduction in review time
Highlights

Pure Internet architecture time labor and leave management solution
100% web-based. No client installation is required, no ActiveX or Java applet technology used for time entry, management and to generate reports through a web browser
Supports royalty free MSDE, Microsoft SQL Server, Oracle and IBM DB2 databases
Highly configurable workflow based attendance policies
Configurable user-defined fields, alerts and notifications
Configure timesheet and other entry screens to include information relevant to your organization and to suit your specific requirements
Attach notes, documents and links to most items in the system
Detailed audit trail of all system access and any activity
Powerful and highly configurable role-based security system
Support for NT authentication or Tenrox managed user/password data and password policy
Mark entire projects, tasks or specific time entries as R&D, funded, capitalized or add to cost; filter time reports using these attributes
Includes a free software development kit and documented database schema that can be used to customize and enhance
Administration

Define and track work, based on the organization breakdown structure (OBS) and work breakdown structure (WBS)
Specify time and expense entry policy, user-defined custom fields, user-defined event-based notifications
Configure per workflow type approval and assignment policy; can include alternate, multiple or client approval
Timesheet Management

Users are required to complete their timesheets, which can be approved or rejected. Multiple timesheets can be approved or rejected at one time
Web punch interface for simple web or touch screen based punch capture
Work can be assigned or users select what projects/tasks to work on
Manage non-project time (such as “on call” time) and leave time (example: setup vacation, sick leave accruals)
Configure regional holidays by group or by user for automatic time entry and user calendar update
Manage and approve leave requests that when approved automatically update timesheets and availability
Supports customizable and workflow-based, alternate, line item, and client approval policies
Automatic approval rules and polices considerably reduce repetitive tasks and the administrative load on department managers
Optionally add notes, links or documents to timesheets or time entries
Color-coded timesheet views display exceptions (such as nonscheduled work, overtime work, leave time, and holidays) facilitating quicker and easier approval
Customizable Email Notifications:

On status change: such as email sent when a timesheet is completed, approved or rejected
On timesheet exceptions: such as absence, late arrival, early departure, no punch out, unscheduled or overtime work
On user evaluation and termination dates
To remind employees that they have leave time left to use before they lose the benefit
Messages, recipients and criteria to send notifications are configurable
Overtime Processing

Calculate overtime based on your organization’s payroll policy and in compliance with regulations (such as those listed below).

Daily, weekly, or period level multiple overtime thresholds
Weekly overtime on semi-monthly or monthly pay frequencies
Overtime outside of scheduled work time or on holidays
Account for the federal Fair Labor Standards Act (FLSA) overtime laws for non-exempt employees
Calculate credits to FLSA overtime pay requirements for daily overtime or other premiums paid according to company policies
Leave Management

Create and manage leave tasks such as holidays, vacation, sick leave, personal day and banked overtime (time in lieu):

Track leave time earned by exempt or non-exempt employees
Leave time request, approval and auto entry if approved
Automatic timesheet update for holidays
Set constraints and rules for leave time reset and accrual
Support for borrowed time and negative leave time entry
Define leave time usage and entry policy